Office Admin/Accounting Assistant
Austin, Texas•Full-time
About the Job
This position is responsible for supporting day-to-day office operations while assisting with basic accounting functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.
Key Responsibilities:
Office Administration:
- Answer and route incoming calls through the main attendant line in a professional manner.
- Manage ordering, inventory, and distribution of office supplies to ensure operational efficiency.
- Coordinate the ordering and distribution of Amazon gift cards for the sales team.
- Receive, sort, and distribute incoming mail and deliveries.
- Greet visitors and manage front office access, including handling deliveries.
- Assist with planning and coordinating company events, including setup and office decorations.
Accounting Support:
- Prepare and distribute invoices, credit memos, and debit memos to customers.
- Send accounts receivable (AR) statements and assist with follow-up as needed.
- Process employee expense reports in a timely and accurate manner.
- Respond to vendor inquiries regarding payments and account status.
- Maintain accurate records and ensure confidentiality of financial and company information.
Qualifications:
- Minimum of 1 year of accounting, bookkeeping, or related experience.
- Strong interpersonal skills with the ability to build and maintain professional relationships.
- Excellent verbal and written communication skills.
- Basic to intermediate proficiency in accounting software (experience with Sage 100 is a plus).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail with the ability to multitask.
Additional Expectations:
Demonstrates professionalism, reliability, and a strong work ethic. Maintains strict confidentiality of company and financial information. Ability to work independently while also supporting team objectives.
Equal Opportunity Employer.
Equal Opportunity Employer.