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This position is responsible for supporting day-to-day office operations while assisting with basic accounting functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Key Responsibilities:

Office Administration:

Answer and route incoming calls through the main attendant line in a professional manner.
Manage ordering, inventory, and distribution of office supplies to ensure operational efficiency.
Coordinate the ordering and distribution of Amazon gift cards for the sales team.
Receive, sort, and distribute incoming mail and deliveries.
Greet visitors and manage front office access, including handling deliveries.
Assist with planning and coordinating company events, including setup and office decorations.

Accounting Support:

Prepare and distribute invoices, credit memos, and debit memos to customers.
Send accounts receivable (AR) statements and assist with follow-up as needed.
Process employee expense reports in a timely and accurate manner.
Respond to vendor inquiries regarding payments and account status.
Maintain accurate records and ensure confidentiality of financial and company information.

Qualifications:

Minimum of 1 year of accounting, bookkeeping, or related experience.
Strong interpersonal skills with the ability to build and maintain professional relationships.
Excellent verbal and written communication skills.
Basic to intermediate proficiency in accounting software (experience with Sage 100 is a plus).
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills and attention to detail with the ability to multitask.

Additional Expectations:

Demonstrates professionalism, reliability, and a strong work ethic. Maintains strict confidentiality of company and financial information. Ability to work independently while also supporting team objectives.

Equal Opportunity Employer.

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Apply for Office Admin/Accounting Assistant at Axiom Upgrades